While sourcing candidates online is an essential function of the recruitment process for many businesses wanting to recruit great talent, there is also a large area of GDPR that needs to be considered when sourcing candidates online.
In this blog post Aspire Cambridge would like to share with you, how you can carefully source candidates online. It is important to note that you must have a legitimate interest to source candidates and to process their personal data. To ensure you meet these requirements you need to ensure that you do the following;
- When you source candidates make sure you intend to contact them. Building your talent base for the future is not a legitimate reason for contacting potential candidates and processing their personal data.
- You can only keep a candidates’ data for a limited amount of time, in many cases this is a month maximum. When you source candidates online, ensure that plan to contact them as soon as possible. If you collect their data and then choose not to contact them, you must delete their personal data immediately.
- It is important that you only collect that data that you need. Candidate data such as education and work history makes sense to keep as part of your recruitment process. However irrelevant data such as cultural information is not required for the recruitment process. If you feel it is for your business then make sure this is explained to the candidate and that you have their consent.
- You must obtain the data lawfully. Gathering personal data about candidates form their social profiles is legal under GDPR if those profiles are publicly accessible and if it is reasonable for the candidate to expect to be contacted. In the case of Linkedin you can assume that their profile is publicly accessible and indicates a reasonable expectation from the candidate that you will contact them. Only then can you process the candidate data.
If you are struggling sourcing candidates online or can’t attract the right talent to your business and vacancies, contact our expert recruitment team on 01223 855440. We can help you find the right candidates for your business, and we can help you with GDPR requirements along the way too.