How To Write A Job Description and Person Specification

When you place a vacancy with a recruitment agency or employment business it is important that you spend time thinking about what you want from the candidate; this means a detailed job description and person specification. Here, aspire cambridge provides you with some handy tips on how to write a job description and person specification;

The Difference between a Job Description and a Person Specification

A job description details the responsibilities of the job role along with the objectives for the job role and the requirements needed for the job role; meanwhile a person specification details the ideal new employee listing the skills and experience you would like from the candidate and the personality type that would fit well with the business.

How Job Descriptions and Person Specifications Help Recruitment Consultants

By creating a detailed job description and person specification you are thinking about the exact skills and experience you need for the role and the type of personality that would work in your business and the team they will be working in. This not only helps the recruitment consultant find the perfect candidate quickly and effectively but it also means the candidates have a better idea of what you are looking for which saves time for everyone involved.

What to Include In a Job Description

The job description must include the job title of the role you are advertising along with the position within the company and the line manager or staff members the successful candidate would be reporting to. You also need to include the location of the job so the candidate knows where they are travelling to for work.

You need to include a general summary including the nature of the role, the purpose of the job and the main objectives of the position within the company along with a list of the main duties and tasks that the successful candidate will be expected to do as part of their role in your company.

This is also where you include the skills and qualifications you feel are essential from a suitable candidate and those that are desirable; this can include any software and equipment requirements such as ‘working knowledge of excel’. You will also need to confirm the salary for the successful candidate and any additional benefits.

What to Include In a Person Specification

The person specification needs to include all the technical, communicative, organisational and creative skills or abilities you expect from your ideal candidate along with any specific qualifications or levels of education that you require from the successful candidate.

This is your chance to explain the personality traits that would fit in your team along with the voice of your brand and your company ethos and values. You could include character traits that you think are needed to help the candidate do their job more effectively and any achievements or experiences you would like more information about; such as volunteering.

If you’d like help to construct the perfect job description and person specification contact our team of accredited recruitment and human resource consultants today on 01223 855441.