Written Statement of Particulars, what is it and what should it include?

An employer must give employees a ‘written statement of employment particulars’ if their employment contract lasts at least a month or more. This isn’t an employment contract but will include the main conditions of employment.

The employer must provide the written statement of particulars within 2 months of the start of employment. If an employee works abroad for more than a month during their first 2 months’ employment, the employer must give them the written statement before they leave.

A written statement of particulars can be made up of more than one document . If this does happen, one of the documents (called the ‘principal statement’) must include at least:

  • the business’s name
  • the employee’s name, job title or a description of work and start date
  • if a previous job counts towards a period of continuous employment, the date the period started
  • how much and how often an employee will get paid
  • hours of work (and if employees will have to work Sundays, nights or overtime
  • holiday entitlement (and if that includes public holidays)
  • where an employee will be working and whether they might have to relocate
  • if an employee works in different places, where these will be and what the employer’s address is

As well as the principal statement, a written statement must also contain information about:

  • how long a temporary job is expected to last
  • the end date of a fixed-term contract
  • notice periods
  • collective agreements
  • pensions
  • who to go to with a grievance
  • how to complain about how a grievance is handled
  • how to complain about a disciplinary or dismissal decision

The written statement doesn’t need to cover the following (but it must say where the information can be found):

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  • sick pay and procedures
  • disciplinary and dismissal procedures
  • grievance procedures

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Are you an employer that needs help writing employment contracts? Our HR team are experts in employment law and knowledgeable with written statement of particulars. Give our HR team a call today on 01223 855441.